PRESS RELEASE TEMPLATE
Original template by the Space Office team
https://www.spaceoffice.ai/blog/press-release-template
Updated October 11, 2026

HOW TO USE
Copy this file into your preferred text editor, Word, or Google Docs.
Keep the preparation sheet private. Replace all bracketed prompts in the
public release, remove unused sections, and get final approval before use.
The guide's worked announcement is fictional; use your own verified facts.

PRIVATE PREPARATION SHEET — DO NOT INCLUDE IN THE PUBLIC RELEASE

Announcement owner: [Name and role]
Intended audience: [Who this news affects]
Actual change: [One sentence describing what has changed]
Release date and timezone: [Approved timing]
Availability or event date: [May differ from the release date]
Scope: [Plan, geography, eligibility, or other relevant limits]
Source of each material fact: [Document or URL, owner, checked date]
Figures: [Definition, denominator, period, source, limitations]
Speaker approval: [Exact quote, attribution, version, approval date]
Third-party names and assets: [Permission owner and approved use]
Public destination: [Working URL]
Media contact: [Monitored address and approved public details]
Unresolved questions: [Question, owner, resolution]
Final approver: [Name, approved version, date]
Publication and outreach decision: [Where, when, who may act]

PUBLIC RELEASE STARTS HERE

FOR IMMEDIATE RELEASE
[Use only when approved for public release now. Otherwise retain INTERNAL
DRAFT until the owner sets the date and any agreed embargo arrangements.]

[Organization] [announces the specific change] for [the affected audience]

[Optional subheading: one useful detail about availability, location, or
scope that does not repeat the headline.]

[CITY, region, Month Day, Year] — [Organization], [short factual
description], announced [what has changed]. [Explain who can use or
participate in it, when it becomes available, where it applies, and why
that matters in practical terms.]

[Describe the change in enough detail to understand it. Include the main
capability, event activity, or agreement scope, followed by eligibility,
geography, price, or another condition that affects the reader.]

[Add the strongest approved supporting fact. Identify its source,
relevant date, and limits. If a number is not verified or needed to
understand the news, leave it out.]

“[Approved speaker explains the reason for the decision, a meaningful
tradeoff, or what changes for the audience],” said [full name], [current
title] at [organization].

[State the practical next step: availability, registration, an interview
request, or further information. Add the approved public destination and
any material conditions.]

About [organization]
[Two or three factual sentences describing the organization, whom it
serves, and its relevant work.]
[Official website]

Media contact
[Name and role]
[Monitored email]
[Approved phone number, if offered]
[Press-kit location, if available]

End.

PRIVATE FINAL CHECK — REMOVE BEFORE SHARING
[ ] Headline and opening identify one specific development.
[ ] Dates, figures, prices, availability, and limits match source facts.
[ ] Named speaker approved the exact quote and attribution.
[ ] Third-party names, images, and public contact details are cleared.
[ ] Every bracketed prompt and private note has been removed.
[ ] Public links work and point to the intended information.
[ ] Human owner approved the final version, timing, and destinations.
[ ] Distribution requirements, if applicable, have been checked.

A completed release does not guarantee media coverage, website traffic,
search rankings, or inclusion in an AI answer.